Faculty Member Undergoing 5-Year Post-Tenure Review
This guide pertains to faculty members undergoing a five-year comprehensive post-tenure review. Faculty members with an active Performance Development Plan (PDP) and completing an annual post-tenure review should visit this page for relevant details about that process.
Your post-tenure review responsibilities are:
- prepare and submit the required materials for a five-year comprehensive post-tenure review
- (optional) provide a response to the departmental PTR committee and department head assessments
As a tenured NC State faculty member, you should be familiar with the Post-Tenure Review of Faculty regulation. This regulation describes the procedures for post-tenure review at NC State. The regulation resides in the university’s Policies, Regulations and Rules (PRR) system. It can also be accessed from the Provost’s Office web site under Annual and Post-Tenure Review.
Prior to your five-year comprehensive post-tenure review, you should also locate and be familiar with the standards and procedures documented in your department and college PTR rules.
Post-tenure review is to occur no less than every five years, except for faculty on a Performance Development Plan (PDP). Your post-tenure review should be completed within the same academic year in which the review began; however, it is possible that a PTR evaluation requiring Provost decision may occur slightly after the academic year ends.
To determine the date of your next five-year comprehensive post-tenure review:
- Identify your most recent evaluative milestone at NC State (other than annual review)
- Promotion from assistant to associate professor,
- Promotion from associate to full professor, or
- A post-tenure review in which you met expectations
- Determine the academic year immediately following the one in which you were evaluated for that outcome. Consider that Year 1.
- Count subsequent academic years until you reach Year 5, and that is the year of your next post-tenure review at NC State. For example:
AY20-21: RPT or PTR process (PTR)
AY21-22: Year 1
AY22-23: Year 2
AY23-24: Year 3
AY24-25: Year 4
AY25-26: Year 5 (NEXT PTR)
Each department has its own deadline for submitting materials; you should know it well in advance.
Prior to the initiation of the process, you should already have a Statement of Faculty Responsibilities.
The five-year comprehensive post-tenure review requires you to assemble the following:
- Current CV
- Statement of Faculty Responsibilities (SFR)
- Each Faculty Activity Report since either achieving tenure, achieving promotion to full, or meeting expectations in a post-tenure review.
- Peer teaching evaluations since either achieving tenure, achieving promotion to full, or meeting expectations in a post-tenure review. You should have at least one peer teaching evaluation to include.
- Additional documents required by your college and/or department PTR rules.
You have the option to provide a 2-page candidate statement.
Assessments and Process
The first assessments you will receive are the departmental PTR committee and department head assessments. Upon your receipt of those, you have the option to submit a response within five (5) business days.
Then, your materials, including the assessments and optional response, will go to the dean. The dean will make an assessment, and you will receive it.
If the dean disagrees with either the department committee or department head’s overall assessment, then your materials, including all assessments and your optional response, will go to a college PTR committee for review.
Once the college PTR committee completes its review, the dean completes a second review and assessment. You will then receive the college committee and the dean’s second assessment.
If the dean’s second assessment disagrees with the college committee’s assessment, then your materials, including all assessments and your optional response, will go to the Provost for the final decision.
If the overall final outcome is that performance meets expectations, you will undergo post-tenure review again in no less than five years.
If the overall final outcome is that performance does not meet expectations, then your department head will work with you to create a performance development plan (PDP). You can find tips for crafting a clear, agreeable PDP with your department head here.
On top of a meets expectations outcome, a dean may designate you as having exceeded expectations based on departmental committee recommendation. This recognition is reserved for the most extraordinary performance.
It is possible to receive an overall final outcome of meets expectations and be found to not meet expectations by the department committee, department head, and/or dean in a specific realm of responsibility. In that case, your overall outcome is still meets expectations, and you will undergo post-tenure review again in no less than five years. Consider following up with your department head to discuss any questions you have about the standards for your rank or realms of responsibility, or to set specific goals for your next annual review.
In addition to the items mentioned above, Frequently Asked Questions are designed to help answer your questions. However, these may not meet all your needs, so make sure you know your department’s administrative support person for this process. Along with your Department Head, the administrative support person should be your first contact for answers to questions you cannot find on the web site.
All evaluators in the post-tenure review process are required to complete training about post-tenure review in the UNC system and NC State processes in particular. Although not required for faculty undergoing the five-year comprehensive review, the training video may give you a useful overview of the process. Any faculty member can complete this training in REPORTER; search and register for Course ID PRV-OFA-PTReview.
The Provost’s Office holds general informational sessions to provide information about the process. Consider attending one of these sessions prior to going through the process. Your college and/or department may offer similar sessions.