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Executive Vice Chancellor and Provost

Departmental Voting Faculty member

As an NC State faculty member, you should be familiar with the Appointment, Reappointment, Promotion and Permanent Tenure Policy. This document resides in the university’s Policies, Regulations and Rules (PRR) system. It can be accessed in that system or from the Provost’s web site under Promotion and Tenure. This policy describes the procedures at NC State by which decisions are made concerning appointment, reappointment (term for a 1st term Assistant Professor to 2nd term Assistant Professor), promotion, and conferral of permanent tenure. 

The remainder of this guide will not address initial appointments, but only

  • reappointment to Assistant Professor 2nd Term
  • promotion to Associate Professor with conferral of tenure
  • conferral of tenure to an Associate Professor (hired at this rank without tenure from outside NC State)
  • promotion from Associate Professor to Professor

Refresh your understanding of the Statement of Faculty Responsibilities and the standards and procedures documented in your College RPT Rule and your Department RPT Rule. Take particular note of your role in the Consultation in RPT Review and be prepared to participate in the Written Assessments, Recommendations and Responses in RPT. 

Keep in mind, the DVF composition varies by track and rank depending on the case. DVFs for tenured / tenure track faculty promotions include all tenured faculty at or above the rank being sought. DVFs for professional faculty promotions include all tenured or tenure-track faculty at or above the rank being sought as well as full-time (≥ 0.75 FTE) professorially ranked professional faculty in the track under consideration (i.e. teaching, clinical, etc.) and at or above the rank being sought. (See DVF graphic.) Professors in the Phased Retirement Program are NOT eligible to vote since they are on a non-tenured contract and are half-time (less than 0.75 FTE).

You are to review dossiers relative to your college and departmental RPT standards, meet and discuss the cases, prepare a written assessment that reflects the complete range of observations expressed among the DVF about the quality and impact of the faculty member’s accomplishments, both positive and negative, and vote. 

The written assessment of the DVF is to be presented by the entire DVF, not just the faculty members who write it. It must follow the RPT Dossier Format outline, i.e. record the section header number and name followed by the assessment. It is not to be in memorandum format, i.e., a memo addressed to an individual or group.

The DVF must not vote on an incomplete dossier. It should be returned to the Department Head to be completed prior to any discussion and vote.

Your Department Head has the primary responsibility for obtaining the scholarly external evaluations, but review this information as well.

In addition to the things mentioned above, FAQs are designed to help answer your questions.  However, these may not meet all your needs, so make sure you know your department’s administrative support person for RPT.  Along with your Department Head, this person should be your first contact for questions for which you cannot find answers on the web site.

The Provost’s Office holds sessions to provide information about the RPT process.  You are very welcome to attend one of these sessions.  Your college and/or department may offer similar sessions.