Post-Tenure Review FAQs

Who can receive an administrative review in lieu of the post-tenure review?

Faculty appointed to the positions of Dean, Associate Dean, Department Head, and Vice Provost are subject to other regulations that govern their regular review while serving in those roles. Other faculty with significant administrative responsibilities (e.g. Center and Institute Directors) for whom a five-year review is required may request from the Dean that the administrative review replace post-tenure review for the period of the administrative appointment.

Can a post-tenure review be postponed?

The regulation states that the Dean can grant an extension of up to one year when compelling circumstances place undue burden on the faculty member and/or department to complete the review during the fifth year. Examples may include but are not limited to serious personal or family health conditions, major disruptions in key services and support, and consideration for promotion in the same year. Department heads should document any approved extensions in the faculty member’s personnel file.

When will Statements of Faculty Responsibilities be required for post-tenure review?

Statements of Mutual Expectations (SMEs) will become Statements of Faculty Responsibilities (SFRs). Please read our fact sheet for details on this transition. The timeline for using SFRs in post-tenure review will be the same as the timeline described for RPT in the fact sheet.

What should reviewers document in their post-tenure review assessments of faculty?

We’ve created these letter templates to help department heads, department committees, college committees, and deans.

How many peer teaching evaluations are needed for post-tenure review?

Include all peer teaching evaluations conducted since your last comprehensive review (post-tenure or promotion to associate / full) in your post-tenure review materials. Associate professors seeking promotion to professor must include two peer teaching evaluations in the promotion dossier; the same peer teaching evaluations can be used for both post-tenure review and the promotion dossier. Professors should have a peer teaching evaluation conducted every five years. See the Evaluation of Teaching regulation for more information.

Which post-tenure review documents do we send to the Provost’s office?

Department-level PTR committee assessments should not be sent to the Provost’s office. If a college-level PTR committee is used, then their written assessments are to be shared with the Provost. In cases where the assessments of the Dean and the college PTR committee differ, the Provost must then perform an independent review and make the final determination. Only in those cases should the complete review materials for the faculty member be sent to the Provost’s office. For those cases, please contact us to arrange how files will be shared.

What if our department / college wants to revise our post-tenure review rule?

Download the current version of your rule from the PRR website. Make redline changes directly in that document. Obtain approval of the appropriate department and/or college voting bodies, and record the groups and the dates of their votes on a cover sheet. Send the completed cover sheet and redline rule to . The Provost and General Counsel will review and approve before any revisions are posted. Visit the regulation on Formatting, Adopting, and Publishing Policies, Regulations, and Rules (PRR Protocol) for more information.